Gearbox is software for better fleet management.

Forget all the spreadsheets and complicated, outdated, clunky software.
Gearbox is fleet maintenance and compliance simply done better.

All kinds of equipment

Gearbox manages any kind of asset that requires periodic maintenance - on or off road,
fixed or mobile plant and equipment. Used by fleets from 3 to 3000 assets
by single or multi-users on single or multiple locations.

Fleet Maintenance Made Easy

Easily track maintenance for any kind of vehicle, plant or equipment that requires periodic servicing or inspections - as well as Repairs, Tyres, Fuel, Prestarts and Other miscellaneous items.

More than just functional and reliable, simplicity and usability is everything. From the developers of ServiceTracker, Gearbox makes fleet maintenance easier and more accessible than ever.

Your fleet under control

Warnings for expiries of registrations, permits, components or inspections and services due. Services can be based on Km's, Hours, Days or a combination of all 3.

Configure Gearbox for the intervals and warnings required for each type of equipment based on utilisation or manufacturers specifications.

Opt in for nightly emails to keep you up to date wherever you are.

Prestart App for Drivers/Operators

Use the Prestart App to receive Electronic Prestarts and Fault Reports in realtime - no more missed, lost or waiting for paperwork.

Email notifications advise Fleet Managers / Mechanics of Fault Reports including photos as they happen.

Convert Fault Reports directly into Workorders / Jobcards to streamline maintenance management, reduce paper work and get things done.

Prestart also allows drivers / operators to record fuel and loads.

Checklist for any equipment

Create as many service parameters and checklists as required with individual intervals and warning settings.

Use traditional printed jobcards or on-screen checklists that allow you to take photo's with your tablet or phone.

Outstanding repairs and tyre jobs are automatically added to the jobcard - so nothing gets missed.

Maintenance History

Quickly and easily run maintenance history searches or reports for any equipment.

There are also prompts for warranty items - so you don't pay for things you shouldn't. As soon as you raise a repair and select the code, Gearbox will display all history for that code.

Powerful data at your fingertips

Track running costs by cents per km or $ per hour across Service, Repairs, Tyres and Fuel.

Group vehicles together by type, make or depot to compare apples with apples.

Create sub groups where assets contain subcomponents such as an agitator with a barrel or truck with trailers for an individual and full rig running costs.

Mass & Maintenance Management

We've pioneered the way fleets operate mass and maintenance management.

Gearbox Automates Quarterly Compliance Reviews.

Stop all the spreadsheets and paperwork by having a single system for Vehicle Registers, Non Conformances, Training Records, Fault Reporting, Servicing, Compliance and more.

Email Notifications

Keep up to date with your fleet wherever you are with automated emails.

Gearbox lets you configure what you need to be informed on when it suits you through an easy to use configuration in your user profile.

Gearbox System Integrations




Fleet Maintenance & Compliance is now easier than ever.


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